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Friday, October 12, 2012
Wednesday, April 18, 2012
Setting Up SKUs For Your Greenhouse
As you prepare your greenhouse for its opening weekend, it’s important to make sure your POS system is ready too. To track the performance of your live goods with accuracy, you need to be sure you are recording the true gross profit on the items you’re selling.
First, identify the SKUs you will be using to sell live goods. Use whatever number of SKUs will work best, and make sure you clearly communicate to your employees which SKUs are to be used for which products. Also, make sure these SKUs track quantities on hand. Don’t use non-diminishing or non-stock SKUs. Next, make sure that you receive the live items into your system by a) entering the correct quantity for each SKU and b) using the actual cost of the goods. As with any other purchase, the dollar value going into your POS inventory should match the total on each invoice. Be sure to continue this practice throughout the season as additional deliveries come in.
There’s no question that you will encounter damage and spoilage when you’re selling live goods. In addition, there will likely be items that are rung through incorrectly during the season. These factors are ultimately part of your Cost of Goods Sold. When the plants are gone and you close your greenhouse down, take a look at the inventory count for each SKU. If you still show a positive count, ring up that quantity, selling those items to yourself for $.01 each. For items that show a negative quantity on hand, you can either ring up a credit (return) transaction at $.01 each, or enter a purchasing transaction that buys those items at a cost of $.01 each, bringing all of the quantities on hand for your live goods to zero.
You may be thinking “Why can’t I just adjust the stock counts?” By simply adjusting the quantities on hand back to zero, you won’t get an accurate picture of your true gross margin on live goods. When you sell or buy back the incorrect quantities, the total amount you paid for plants is accounted for in your overall Cost of Goods Sold. If you simply make stock adjustments, your reporting doesn’t capture the cost of plants that were lost or discarded. It is for this same reason that you shouldn’t use non-diminishing or non-stock SKUs.
By taking these few steps to maintain accuracy, you’ll be able to accurately see the success of your plant sales and the profit they contribute to your business. You can use this same strategy for selling pumpkins in the fall and Christmas trees during the holidays. If you have any questions, feel free to contact me at ext. 599 or email jbettendorf@unitedhardware.com.
First, identify the SKUs you will be using to sell live goods. Use whatever number of SKUs will work best, and make sure you clearly communicate to your employees which SKUs are to be used for which products. Also, make sure these SKUs track quantities on hand. Don’t use non-diminishing or non-stock SKUs. Next, make sure that you receive the live items into your system by a) entering the correct quantity for each SKU and b) using the actual cost of the goods. As with any other purchase, the dollar value going into your POS inventory should match the total on each invoice. Be sure to continue this practice throughout the season as additional deliveries come in.
There’s no question that you will encounter damage and spoilage when you’re selling live goods. In addition, there will likely be items that are rung through incorrectly during the season. These factors are ultimately part of your Cost of Goods Sold. When the plants are gone and you close your greenhouse down, take a look at the inventory count for each SKU. If you still show a positive count, ring up that quantity, selling those items to yourself for $.01 each. For items that show a negative quantity on hand, you can either ring up a credit (return) transaction at $.01 each, or enter a purchasing transaction that buys those items at a cost of $.01 each, bringing all of the quantities on hand for your live goods to zero.
You may be thinking “Why can’t I just adjust the stock counts?” By simply adjusting the quantities on hand back to zero, you won’t get an accurate picture of your true gross margin on live goods. When you sell or buy back the incorrect quantities, the total amount you paid for plants is accounted for in your overall Cost of Goods Sold. If you simply make stock adjustments, your reporting doesn’t capture the cost of plants that were lost or discarded. It is for this same reason that you shouldn’t use non-diminishing or non-stock SKUs.
By taking these few steps to maintain accuracy, you’ll be able to accurately see the success of your plant sales and the profit they contribute to your business. You can use this same strategy for selling pumpkins in the fall and Christmas trees during the holidays. If you have any questions, feel free to contact me at ext. 599 or email jbettendorf@unitedhardware.com.
Friday, February 10, 2012
Looking for How-to Projects and ways to Save?
Have you checked out our new WordPress blog Doityourselftoday?
Lots of consumers now a days are looking for more resources online and doing more projects on their own to save money. Are you sharing How-to projects on your website and social networks? Spread the word by talking about your online resources in your store as well.
We have created a variety of blog posts for you to use. Feel free to copy and paste and use however you would like. Did you have a project in mind? Please let me know and I will do my best to execute.
You can also check out Hardware Hank's Facebook page to share blog posts with one click.
Please let me know if you have any questions and I will be happy to assist you.
Happy Friday Dealers! I hope you all have a great weekend.
- Allison
agoebel@unitedhardware.com
Tuesday, November 1, 2011
Collecting Email Addresses
Collecting email addresses is an important step in developing your online marketing. It is important to try to give your customers an incentive to join your mailing list. We want to add value to your email marketing by offering your customers "Exclusive Online Offers Only". When the customer knows that they will only get these offers electronically, that will give them incentive to want to join your email list. It is important that you only offer these incentives online, otherwise your online marketing loses value.
As Darwin taught us, it is not the strongest that survives, it is the one that adapts. These email addresses will help in many different ways in your marketing plan in the future. United Hardware will have many new options for you starting in 2012.
The first step when collecting email addresses is to ask your customers at the register or when they are walking in to your store. You can have cards at your register for the customer to fill out. United Hardware also has a signage package to get you started. Just ask!
Here are a couple other ways for you to collect email addresses in your store:
Have a contest - You can collect email addresses when your customer signs up for a promotion, contest or give away.
Join RepeatRewards - Having a loyalty program is a great way to make your customers feel like they are getting something in return.
Have a newsletter - Send out a monthly newsletter with current events in your community along with other exciting news you would like to share.
Facebook Fan Page - United Hardware can get you started on adding a tab on your Facebook fan page to collect email addresses straight from one location. This is a great tool for those of you who have already started a fan page on Facebook.
There are many other creative ways you can collect email addresses. The most important fact to remember is to make sure your customers know that they are "opting-in" to Exclusive Online Offers.
If you have any questions, please let me know and I will be happy to assist you.
Have a great day Dealers!
- Allison
Sunday, September 11, 2011
Practice the art of listening
So much of advertising and promotion, even on social technologies, involves shouting, one-way communication. What about the lost art of listening? While traditional media don't offer many opportunities for listening, you can do so on social platforms (and even in your store). Ask questions and let your customers talk. By giving them a voice, they will provide ideas for your store.
Now, not every idea will be a good one or even something you can implement, but listen intently and sincerely. You'll gain insights into your customers, and they'll feel appreciated as a shopper. Social technologies simply provide the venue for listening and discussion, but that's it. Facebook is just a portal; it doesn't ask questions or listen. You do that. When you're implementing a social media strategy, consider how you'll listen.
One thing's for sure: you'll never know what your customers want, need or think if you never listen to them.
- Brian Sonnenberg
Monday, August 29, 2011
Preventing Employee Theft
Employee theft has been a problem for retailers since the beginning of retail… which roughly dates back to the beginning of commerce. Unfortunately, we still haven’t solved the problem. Employee theft can range from the pilfering of store supplies to elaborate schemes in which thousands of dollars disappear before the very eyes of the business owner. In fact, in the retail industry, one study by a forensic accounting firm cites employees “out-stealing” shoplifters.
Despite the disturbing facts surrounding employee theft, it’s not helpful if you simply assume the worst from your employees and create an atmosphere of distrust. That said, there are certain measures you should consider to limit your exposure to dishonesty. Your POS system can provide you with tools to both detect and prevent instances of employee theft. By using them, and by showing your employees that you are paying attention to their work, you can go a long way toward “keeping them honest.”
Tips for Using Your POS System to Combat Employee Theft:
• Make sure every POS user has a unique user ID and/or password to log into the system.
• Run a report each day or each week to review voided items, and do the same with returns. Make a point to ask questions regularly about any transactions that don’t make sense. Contact your POS vendor if you need assistance finding or using these reports.
• Require that your employees enter a specific reason for any voided sales.
• Do a physical inventory check on any high dollar returns. Did the items really get returned?
• Require a customer name, Driver’s License number, and phone number for returns exceeding a certain dollar amount.
• Watch returns on non-diminishing or non-stock items carefully.
• Look for payment types on returns. Flag any returns where the refund payment differs in type from the original payment (i.e. purchased with a check and refund given in cash)
• Promote accuracy with your registers, and reward your employees when the registers remain in perfect balance for a certain period of time.
• Review stock adjustments. Limit the entry of stock adjustments to employees who have an inventory management role.
• If you have a camera system, make sure each cash drawer is visible. Reports from your POS system coupled with video footage can tell the story of what is happening in the register.
If you suspect that an employee is stealing, trust your instincts and investigate. If you have good processes in place, your POS system can facilitate both the prevention and investigation of employee theft. To read more in this topic, take a look at the following resources online:
Kessler International Report
NRHA Loss Prevention Training
Despite the disturbing facts surrounding employee theft, it’s not helpful if you simply assume the worst from your employees and create an atmosphere of distrust. That said, there are certain measures you should consider to limit your exposure to dishonesty. Your POS system can provide you with tools to both detect and prevent instances of employee theft. By using them, and by showing your employees that you are paying attention to their work, you can go a long way toward “keeping them honest.”
Tips for Using Your POS System to Combat Employee Theft:
• Make sure every POS user has a unique user ID and/or password to log into the system.
• Run a report each day or each week to review voided items, and do the same with returns. Make a point to ask questions regularly about any transactions that don’t make sense. Contact your POS vendor if you need assistance finding or using these reports.
• Require that your employees enter a specific reason for any voided sales.
• Do a physical inventory check on any high dollar returns. Did the items really get returned?
• Require a customer name, Driver’s License number, and phone number for returns exceeding a certain dollar amount.
• Watch returns on non-diminishing or non-stock items carefully.
• Look for payment types on returns. Flag any returns where the refund payment differs in type from the original payment (i.e. purchased with a check and refund given in cash)
• Promote accuracy with your registers, and reward your employees when the registers remain in perfect balance for a certain period of time.
• Review stock adjustments. Limit the entry of stock adjustments to employees who have an inventory management role.
• If you have a camera system, make sure each cash drawer is visible. Reports from your POS system coupled with video footage can tell the story of what is happening in the register.
If you suspect that an employee is stealing, trust your instincts and investigate. If you have good processes in place, your POS system can facilitate both the prevention and investigation of employee theft. To read more in this topic, take a look at the following resources online:
Kessler International Report
NRHA Loss Prevention Training
Monday, August 15, 2011
AR = Attention Required
The Accounts Receivable (AR) functions in your POS system are designed to help you serve commercial customers efficiently. If you haven’t paid much attention to them, it’s worth taking a few minutes to check them out. What payment terms does the system provide for? What kinds of discounts can be calculated? Can you offer discounts for prompt payment? What are the statement printing options? Can you customize the messages that print on your statements? Can you email statements? You might find features you didn’t know about, and therefore more options for managing credit with your customers. If you find there are features you don’t understand, ask your POS vendor to explain how they work.
On its own, your POS system will keep track of customer charges and payments. But without the required attention and proper maintenance, these functions can cause major headaches. To use AR effectively you need to open new accounts carefully, utilize credit limits, get proper documentation for each transaction, and reign in past due accounts.
By opening an account for a new customer, you are literally loaning part of your cash flow to them. Start this process by providing a credit application (consult with your attorney regarding the language in the application) and consider requiring a personal guaranty for commercial customers. Obtain documentation for tax exempt accounts, and maintain a paper file for documents related to each account. Finally, establish a checklist each time you set up a new account in your POS system. Forgetting to enter a credit limit or clicking a sales tax flag could lead to problems down the road.
Your POS system should be set up to trigger a credit hold for accounts that are past due or over their credit limit. You may also have the option for certain employees to override this hold at the cash register. It can be helpful to allow a manager or other trusted employees to override credit holds, but you should be sure to establish and communicate a policy that limits how much further any customer’s credit can be extended in your absence.
All customers charging on an account should be expected to sign for their purchases, either on paper or using an electronic signature pad connected to your POS system. In addition, the name of the person charging should be typed in or selected from a list by the cashier. Even if your customer does not require this information on invoices or statements, having a typed name will be easier than deciphering a signature if there is a question or problem with a transaction later on.
Monitoring your receivables carefully will ultimately help your cash flow. Choose a day early in the month to make phone calls to past due accounts. Make sure you’ve applied any checks you’ve received up to the current day. Then, generate a Trial Balance to identify the past due accounts you need to call. Make a friendly phone call to each account with a past due balance. You might feel uncomfortable making these calls at first. However, you will quickly find that one “reminder” call to a customer can lead to many timely payments in the future. Document each phone call either in your POS system or in the paper file for the account.
Finally, keep in mind that AR represents your money, which you are allowing your customers to use. Extending credit is a risk, but it is also a helpful sales tool. For more tips on managing credit, check out this article from the University of Missouri’s Extension service.
On its own, your POS system will keep track of customer charges and payments. But without the required attention and proper maintenance, these functions can cause major headaches. To use AR effectively you need to open new accounts carefully, utilize credit limits, get proper documentation for each transaction, and reign in past due accounts.
By opening an account for a new customer, you are literally loaning part of your cash flow to them. Start this process by providing a credit application (consult with your attorney regarding the language in the application) and consider requiring a personal guaranty for commercial customers. Obtain documentation for tax exempt accounts, and maintain a paper file for documents related to each account. Finally, establish a checklist each time you set up a new account in your POS system. Forgetting to enter a credit limit or clicking a sales tax flag could lead to problems down the road.
Your POS system should be set up to trigger a credit hold for accounts that are past due or over their credit limit. You may also have the option for certain employees to override this hold at the cash register. It can be helpful to allow a manager or other trusted employees to override credit holds, but you should be sure to establish and communicate a policy that limits how much further any customer’s credit can be extended in your absence.
All customers charging on an account should be expected to sign for their purchases, either on paper or using an electronic signature pad connected to your POS system. In addition, the name of the person charging should be typed in or selected from a list by the cashier. Even if your customer does not require this information on invoices or statements, having a typed name will be easier than deciphering a signature if there is a question or problem with a transaction later on.
Monitoring your receivables carefully will ultimately help your cash flow. Choose a day early in the month to make phone calls to past due accounts. Make sure you’ve applied any checks you’ve received up to the current day. Then, generate a Trial Balance to identify the past due accounts you need to call. Make a friendly phone call to each account with a past due balance. You might feel uncomfortable making these calls at first. However, you will quickly find that one “reminder” call to a customer can lead to many timely payments in the future. Document each phone call either in your POS system or in the paper file for the account.
Finally, keep in mind that AR represents your money, which you are allowing your customers to use. Extending credit is a risk, but it is also a helpful sales tool. For more tips on managing credit, check out this article from the University of Missouri’s Extension service.
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